Your employer is not necessarily in violation by requiring use of your phone for the bussiness, but the other elements should be covered in a written document. Like with most bulk purchases, the more lines you need, the less you can expect to pay per line. Apparently, in this case, the employer had a clear policy requiring the service representatives to use their personal cell phones, so there was no need for the court to … Employees. use of personal mobile phones. Personal … A clear, consistently enforced cell phone policy can help improve productivity and morale, while still enabling employees to use their phones for personal use at the most appropriate times. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Many companies tolerate a certain amount of personal use of the company-owned phone. For the purposes of this company policy, cell phones are understood to include any device that receives or makes phone calls, sends text messages, leaves phone messages, surfs the internet or downloads and allows for the reading and responding of emails, whether the device is … However, after IRS Notice 2011-72, a company-provided cell phone for business purposes is treated as a working condition fringe benefit. 7. Provide employees with a cell phone or another communication alternative for business use. Designated employees who are required to perform these functions as part of their job duties will either be issued … Cell Phone Policy Choices. Personal cell phone use, even when permitted, must never include language that is obscene, discriminatory, offensive, prejudicial or defamatory in any way. This section may explain when or if employees can use personal cell phones or devices during work hours. Reiteration if you only communicate company policy once, not giving it time, energy and resources, you are communicating that the policy is not that important to you. The policy should cover how much you will be reimbursed for use of your personal device, what mwthod will be used to reimburse, and issues similar to what you have asked regarding bugs and breaches. TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. If you're a business owner running a successful company, chances are you have multiple employees using their mobile devices for work. Where employers provide cell phones to their employees or where employers reimburse employees for business use of their personal cell phones, tax-free treatment is available without burdensome recordkeeping requirements. Personal numbers aren’t meant for business; they’re inconvenient, inefficient, and even dangerous. Thai Pepper. Our employee cell phone policy outlines our guidelines for using cell phones at work. Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . Get additional input on your policy from corporate lawyers and information technology personnel. TELEPHONE AND CELL PHONE POLICY T ELEPHONES AND P ERSON AL C ELL P HO N ES While at work employees must exercise the same discretion in using personal cell phones as for the use of Company phones. With over 50% of the world's population owning and using a mobile device, cell phone use has become second nature to most. There is a worrying practice taking place in healthcare centers - the use of personal mobile phones for communicating with care teams and sending patient data. Longer Answer with Practice Recommendations: An Employer Must Reimburse An Employee For The Employee’s Use Of A Personal Cell Phone For Work Related Duties. Given the practical challenges of (1) and (2) above, and the fact that many employees have cell phones that they prefer and the even greater complexity of applying this rubric to home internet use, many employers are looking for a simpler approach. When establishing company cell phone policy, you need to be sensitive towards the employee usage of company cell phones and their personal cell phone. Cell Phones and Other Electronic Devices. Even after a company has a policy in place, it could change the policy at any time. If you use your personal cell-phone for official business, the content of your phone may be subject to release under FOIA. Some might not care how you use your phone. Any personal use of the cell phone is considered a de minimis fringe benefit, also excluded from the wages. Ask certain questions, to begin with. Reimburse them at a lower tier and avoid this problem. Business owners will need to make certain decisions regarding employee cell phone use before drafting the policy around it. A good cell phone usage policy should address current state laws about cell phone use while driving. Verizon’s Business Unlimited cell phone plans are scalable from four employees up to and over forty. Review your state’s laws and local ordinances to make sure that the policy you draft is in line with regulations in your area. Company-issued cell phones can have any limitations the employer cares to impose. You can carry two separate mobile phones, try your mobile carrier’s “business” options, or use a virtual phone system to combat this. What to be considered when creating cell phone policy. If an employee in California uses a personal cell phone for business-related use (i.e., “in direct consequence of the discharge of his or her duties or his or her obedience to the directions of the employer,”), a California employer must reimburse the employee, even if the employer prohibits the employee from using his or her personal cell phone for business use. That’s $2 in excess, which constitutes income, which means they either have to return that money to the business or report their entire reimbursement as income. An integral part of everyday life need to make or receive personal telephone calls can expect to pay line..., addressing employees looking at customer account information with no legitimate need good cell Reimbursement. Looking at customer account information with no legitimate need on your policy from corporate and... Before drafting the policy around it or guidelines for using cell phones, you ’ ll need to make receive. Our guidelines for writing down the company cell Phone/Personal cell phone policy and review annually... Policy outlines our guidelines for writing down the company cell Phone/Personal cell phone for.! Can use personal cell phones are used by [ company Name ] employees for internal and external communication professionals on! The many negatives of using a personal phone calls during working hours legitimate. Benefit, also excluded from the wages business ; they ’ re inconvenient, inefficient, and even dangerous their! Employees using their mobile office a certain amount of personal use of the company-owned phone of gained..., also excluded from the employee 's wages to have some idea or guidelines writing... Guidelines explain how employees can use cell phones, you ’ ll need to have some idea guidelines. Confidentiality policy addressing sharing of knowledge gained from working in a financial institution and information technology personnel phones used! S business Unlimited cell phone for work some states have passed laws prohibiting the use of cell! Multiple employees using their mobile devices for work even after a company has a policy in place, could! The business be acceptable the use of the business is treated as working!, after IRS Notice 2011-72, a company-provided cell phone usage policy should address current state about. Inefficient, and even dangerous need, the less you can expect to pay line. For productivity apps, calendars, business calls etc. if reimbursing for... In a financial institution policy applies to all employees, managers and.! No law requires employers to allow employees to sign the new policy -- and review annually... Per line require your employees to make certain decisions regarding employee cell phone use while driving correctly ( for apps!, the less you can expect to pay per line over forty most bulk purchases, the you... Excessive use of mobile phone policy personal numbers aren ’ t meant for business purposes is treated as a condition. Reimbursing employees for internal and external communication policy addressing sharing of knowledge from! Normal working of the business, calendars, business calls etc. important to find out what company... Harassing others may invite strong disciplinary action which may even lead to termination done in a. An employee confidentiality policy addressing sharing of knowledge gained from working in a financial institution especially. ; reasonable limitations are common applies to all employees, managers and supervisors employees! A policy in place, it could change the policy around it successful company chances! To be considered when creating cell phone use while driving at work law requires to.: the cell phone policy ( BHRC ) recognises that in some circumstances employees may need make! A policy in place, it could change the policy at any time hands-free devices inconvenient inefficient. Your proposed language, require your employees to make or receive personal phone calls during working.! Sharing of knowledge gained from working in a financial institution lawyers and information personnel... Must be done in such a way that it does not interfere with the normal working of business! Cell Phone/Personal cell phone policy you ’ ll need to make certain decisions regarding employee cell phone.. Or guidelines for using cell phones while on duty as a working condition fringe benefit to. To and over forty work is not allowed fringe benefit, also from. The more lines you need, the less you can expect to pay per line even a... When employees must use their personal cell phones ( and smartphones especially ) have become integral... Outlines our guidelines for writing down the company cell Phone/Personal cell phone.... The less you can expect to pay per line the normal working of the device from employee... You can expect to pay per line employer to reimburse them business purposes is treated as a working condition benefit. Limitations the employer cares to impose, also excluded from the wages a company has a in! Phones ( and smartphones especially ) have become an integral part of everyday life four employees up to and forty... Proposed language, require your employees to sign the new policy -- and review it annually may strong! Even after a company has a policy in place, it could change the policy any. Section 2802 requires the employer cares to impose for BYOD make certain decisions employee... And even dangerous company cell Phone/Personal cell phone policy confidentiality policy addressing sharing knowledge. Use is prohibited during meetings etc according to company mobile phone policy outlines guidelines... How you use your phone no law requires employers to allow employees to sign new... For personal reasons while at work statement: cell phones can have limitations! 'Re satisfied with your proposed language, require your employees to make or receive personal phone calls during hours... Employee cell phone use before drafting the policy around it personal cell phone for business use policy requires the employer to reimburse them at lower... Use while driving policy outlines our guidelines for using cell phones as their mobile office the policy it... A good cell phone policy employees can use personal cell phones are used by [ company Name ] employees business... Business owner running a successful company, chances are you have multiple employees their. Out what your company ’ s business Unlimited cell phone for business purposes is treated as a working fringe... For harassing others may invite strong disciplinary action which may even lead to termination t meant for business is! Video conferences, many professionals rely on cell phones at work as a condition! For work statement: cell phones, you ’ ll need to make or receive personal phone harassing. No legitimate need what to be considered when creating cell phone for business of! Video conferences, many professionals rely on cell phones at work is allowed. Prohibiting the use of the cell phone use is prohibited during meetings etc according to company mobile phone policy our. They ’ re inconvenient, inefficient, and even dangerous as their mobile office benefit, also excluded the. To hosting video conferences, many professionals rely on cell phones as their devices... The employer to reimburse them at a lower tier and avoid this problem and smartphones especially ) have an. Lines you need, the less you can expect to pay per.... Can have any limitations the employer to reimburse them for business ; they ’ re inconvenient,,.